Terms & Conditions Policy

Contracts are available through our booking office at 403-242-2896  Ext 320

Please fill out the following form and send to shickling@csce.net or fax to 403-242-2476

Operated by Calgary Society for Christian Education

North Campus:     5029 – 26 Avenue SW  Calgary, AB  T3E 0R5

South Campus:    2839 – 49 Street SW  Calgary, AB  T3E 3X9

Tel: 242-2896        Fax: 686-1281

Facilities & Equipment Required: 

North Campus                                    South Campus(Elementary)

   ______    Gym                                  ______    Gym                                     Tables             ______

   ______    Kitchen                              ______    Kitchen                                 Chairs              ______

   ______    Music Room                     ______    Art Room                             PA System      ______

   ______    Classroom                         ______    Classroom                            Piano               ______

   ______    H & S Catering                  ______    H & S Catering

   ______    Board Room                     ______    Div I Music Room

   ______    Commons Area                ______    Div II Music Room

   ______    Other: _____________     ______    Other:  ______________

Name of Applicant and Organization:

                  Contact Name:                                   _______________________________________

                  Address:                                              _______________________________________

                  Telephone:                                          _______________________________________

                  Adults in Charge of Supervision*:       _______________________________________

                                                                              _______________________________________

                                                                              (*Individuals must be over 25 years old and in attendance during the event.)

Rental Fee: ___________   GST:  ________________  Total Fee:  ____________________   ?   Received    ?   Sent to Business Office     ?   Invoice     

Deposit due Upon Approval: $250.00 (Paid by cheque dated to date of Rental  and kept in respective school office).

Deposit Cheque returned upon clearance of rental conditions.  ?

Checked with Athletic Director:__________________________________

Checked with Janitor/Maintenance:_______________________________

Info. sent for notation on Master Calendar:_________________________

Comments:____________________________________________________________________

_____________________________________________________________________

TERMS AND CONDITIONS

Calgary Christian School

Facility Rental Conditions

·         Smoking is prohibited in the school building.

·         Non-marking footwear must be worn in the gym unless protective mats have been laid down.

·         Set-up and takedown of tables, chairs, and mats is the responsibility of the group renting the facility (check with Janitor).

·         The rental party will provide proper supervision.  Damages to equipment or to the facility shall be their responsibility; the school administration must be notified of damages as soon as possible.

·         If additional cleaning is required, the rental party will be charged $65 per hour for janitorial services.

·         All functions must end by 11:00 pm.  A penalty of $30 per hour will be assessed for abuse of this time limit.

·         Groups renting the facility must provide proof of liability insurance coverage of at least $1,000,000.00.

·         Alcoholic beverages are strictly prohibited on the premises.

Waiver and Release of Liability

In consideration of being allowed to use the premises of Calgary Christian School, we hereby acknowledge and agree to the following:

1.    We accept the full responsibility for any loss, destruction or damage caused to your premises by our organization, and its employees, volunteers, member, guests or participants;

2.    We accept the full responsibility for any injury or death to any participants involved within our organization’s use of your premises (including spectators and visitors);

3.    The event must be supervised at all times by an adult over the age of 25 years;

4.    We will maintain current and valid general liability insurance for a minimum of $1,000,000.00 and tenants’ legal liability for a minimum of $500,000 relative to the use of your premises.

(In the event that the insurance requirement has been waived, Point 4 must be stroked out, and initialed by all parties. Such waiving of the insurance makes the organization renting the premises directly responsible for any damages or liability.)

I have read this release of liability and assumption of risk agreement.  I fully understand that I have given up substantial rights by signing it, and sign freely and voluntarily without any inducement.

____________________________________             ____________________________________

Signature                                                                     Date

____________________________________             ____________________________________

Position                                                                     Organization

Executive Director Approval:______________________________________________________

Reason for Denial:     _____________________________________________________